Every time a report is generated, the asset data can immediately be used for another activity at the touch of a button.
The Report Menu
Above the table of data, there is a search box and a number of other available actions. Click the box to enter an Asset ID or road name that is already in the table to specify the asset/s for further actions.
The report actions next to the Search box are additional ways to use all the reported data in the table. Actions available depend on the type of report, type of data and your specific permissions.
- On Map: View the selected asset/s on the home page map. All other assets are hidden.
- Highlight on map: View the selected asset/s highlighted on the map. All other assets are also displayed. Zoom in to see the assets highlighted in red.
- Delete: Delete the selected assets from the system. Note that this action cannot be undone. Use of this action is usually restricted to prevent accidental deletion of large amounts of data from the system.
- Edit assets: Edit information about the selected assets. You can edit Ownership, Cycle, Due Date and Traffic Management values.
- Work Package: Create a Work Package from the selected asset/s.
- CSV: Export the table to a CSV file that you can open and edit in excel.
- GoogleEarth: Export data (10,000 assets max.) as a compressed KML file opened with GoogleEarth.
- Detailed Report: Create a printable report that you can save as a PDF and email to clients. Detailed reports are client-branded and editable, and feature summarised information on asset structure, outstanding asset defects, as well as automatic map window creation to show the asset locations.
Note: When generating a detailed report, avoid using a large number of assets for the report in order to limit produced data to a manageable amount.
Exporting Data
To export report information in a particular file type, click Export in the report actions menu.
Click the type of file you want to export.
- Shape files are for GIS and other geographic software.
- CSV files put the data in tables that are readable in Excel.
- CAD (DFX) files contain only geometry and Asset IDs. These are suitable for opening in AutoCAD.
- Photographs can be added as attachments.
Click Download to create and export the file. Note that all exported files are zip files.
To unzip the exported files, open File Explorer and find the zipped folder.
To unzip the entire folder, right-click and select Extract All, and then follow the instructions.
Note: You can also use third party applications to unzip the downloaded files, such as winzip, winrar and 7zip. If your reports contain large numbers of assets, we would recommend using a third party app rather than the built in windows function.
To unzip a single file or folder, double click the zipped folder to open it. Then, drag or copy the item from the zipped folder to a new location.
Exporting a CSV file
The accompanying attribute key file shows the contents of the other files in the folder.
The attribute key file also explains the abbreviated titles in each Excel file of exported data.
